KEY RESPONSIBILITIES

Business Administration

·        Provide secretariat services to the Company’s Board , Sub-Committees and Management Forums that review information for submission to Exco and Board committees.

·        Assist in duties assigned to the Executive and Senior Management.

·        Exercise direct and functional supervision over business administration and company secretariat support personnel  (if any).

·        Ensure that the Company’s statutory documents are accurately maintained.

·        Ensure that the Company’s statutory returns are lodged with the Registrar of Companies (CIPC).

Business Governance & Compliance

·   Establish an effective methodology of communications, controls and processes whereby key license to operate compliance is achieved. This would include deriving a Compliance register from the Company strategic risk profile and translating it into a compliance register for cross-functional co-ordination and tracking .

·    Ensure compliance with company secretarial legislative duties in terms of the provisions of the Companies Act, 2008. Ensure board procedures are followed and regularly reviewed.   

·        Act as the Compliance Officer of the Company

Budget and Cost Control

·        Monitor and control the Secretariat Department’s expenses and budget.

Stakeholder relationship management 

·        Support the core business by ensuring appropriate stakeholder relationships and communication between the Board, the Executive Chairperson, and the CEO toward enhancing the corporate profile.

·        Manage internal and external relations, including interface with other functions and service providers to ensure that the business needs are met.

·        Continually contribute to big picture strategic development.

·        Building an inter-dependant relationship between colleagues across the Company.

Specialised Assistance 

·        Stand in a fiduciary relationship to the Board members and the Company by acting in the best interests of the Company.

·        Attendance at Board meetings in an ex-officio capacity

·  Assist in the induction, education, and development of Directors by continuously sharing information regarding developments which impact on their roles.

·        Assist and support the Chairperson and CEO with Board duties as well as requests from shareholders and stakeholders.

·        Liaise with the CEO and other senior managers in preparation of all Board and Sub-Committee reports and memoranda.  Assist in preparing, compiling, and coordinating of Board presentations.

·      Review Board pack material and ensure meetings are adequately recorded by taking minutes during the Board and Sub-Committee meetings.

·        Act as primary point of contact and source of advice and guidance from Directors.  

·        Maintain a register of Board and Exco resolutions.

·        Maintain a register of Company policies.  

Ethics Officer

·    To be the Ethics Officer specifically tasked to the implementation and enforcement of the Conflicts of Interest policy as part of the Company’s broader Ethics programme.

KNOWLEDGE AND SKILLS

Cooperate Law

·        The Incumbent must be acquainted with: Company Laws, the Company’s governing rules and/policies, Memorandum of Incorporation; governing regulations; King IV Governance Report and Common law fiduciary duties.

Behavioural Competencies:

Embodying conduct and approach that is rooted in the afro-centric value system of Ubuntu, that seeks to promote Kalagadi’s core values that are DIRECT, deliberate and outcomes oriented: 

v Dignity

❖ Integrity

❖ Respect

❖ Ethics

❖ Collaboration

v Transparency

MINIMUM REQUIREMENTS (EXPERIENCE AND EDUCATION)

QUALIFICATIONS

·       Chartered Secretary is essential

·       Any of the following Qualifications or a related area: B Com (Law); BA (Law) or, LLB, a post Graduate Degree (LLM/MBA/MBL) will be an added advantage.

EXPERIENCE

·       5 years of relevant experience secretarial and / or administrative experience and / or secretarial support to a Senior Managers

·       Excellent verbal and written command of English

·      Proven ability to work independently and accurately, and to use initiative in the performance of tasks